It is very easy to open a bank account with the ready forms available in the branches. However, this is not easy when it comes to the closure of the bank account. No bank would encourage you to do so, as they will lose out a customer. However, if you really feel that there is no need of running the show with the bank account, then it is always advisable to close the account. However, in order to do that, you have to hand over a letter to the bank manager for the same. The letter should justify that you need to close the account and you must provide all the details.
Here is how you must write the letter.
Salutation
This is the beginning part of the letter and that must contain to which the letter is addressed. In this case, the letter must be addressed to the Bank Manager. You must also provide the name of the bank, the branch and the full address of the branch.
The next part provides the details where you must provide the details of the sender. The name and the address of the sender must be mentioned in the letter.
Date
The date is the date on which the letter is being written.
Subject
The subject of the letter is the summary of the letter. This should give the bank manager a self-explanatory idea about the content of the letter.
Body
The body of the letter should explain everything to the bank manager. It must contain the name of the account holder and of course the account number. The request for closure of the bank account must be mentioned in the letter. The letter must explain that you are giving back the ATM Card, Passbook and the other necessary banking documents to the branch. The customer must also mention the contact address, mobile number and the email address to the bank manager for contacting in case required for the closure of the account. You must also ask for the confirmation once the closure of the account is completed.
Thank the manager for the cooperation.
Closure
Complete the closure of the letter by mentioning your name.
Formalities
All bank related documents and materials must be submitted to the branch. This should also be mentioned in the letter. However, it is always better to get a written confirmation from the manager that the documents have been received for future reference.
Here is the draft of a letter for the closure of the bank account.
To
The Bank Manager
XYZ Bank
ABC Branch
123 Road, MNP Area
XYZ City
From
ABC
234 Road, ABC Area
XYZ city
Date: 12/02/2018
Subject: Closure of the Bank Account No – XXXXXXX
Respected Sir/Madam,
I am writing this letter to ask you to close the Account Number – XXXXXX in the name of the ABC resident of 234 Road, ABC Area, and XYZ City. I have been holding this bank account since the account opening in 2012. The account has been inoperative and dormant for too long and I sincerely regret my shortcomings to continue the operation of the same. All the bank related documents and materials ATM, Cheque Book, Pass Book have been handed over to the bank. The confirmation has been enclosed with the letter.
This is my earnest request that you kindly issue a demand draft for the remaining balance. Also, solicit the cooperation for the closure process.
I request to contact me at Mobile Number: XXXXXXXXX, alternatively at xxxxx@xxxx.com for any further detail and requirement.
Thanking You
Yours Sincerely,
ABC
